on implementation of the project
within the first 6 months
- Preliminary deadline of this periodic report: 29 May 2020
- Please, upload all required documents and presentations to the online-folder:
- Please, prepare a short presentation based on this report in English up to 29th May 2020, which we will post on the Website of the DERECKA project (the recommended presentation template you can find in the online folder).
- Don’t hesitate to contact us if you have any further questions:
Svetlana Jasic firstname.lastname@example.org
Alexandra Ivanova email@example.com
Dr. Arnold Sterenharz firstname.lastname@example.org
Name of the university/organization: Diplomacy Academy of the Ministry of Foreign Affairs ( Kyrgyzstan)
|Questions/Tasks||Comments and Recommendations (you can remove them to put your answers instead)|
Provide your internal work plan of the DERECKA project activities in detail, as well as the work group with persons, responsible for the WP activities, according to the work plan.
· Internal work plan of DA (Table )
· Working group for the DERECKA project (Table 1)
|2||Provide a needs analysis related to PhD studies to investigate the market, employers and students needs, industry development requirements and industry long-term plans in the country.
Provide a draft of questionnaires for analysis of existing/new PhD studies (questionnaire for teachers, students, graduates, young professionals, alumni + a questionnaire for interested in project non-academic partners: potential employers, local associations, representatives of industrial enterprises, other parties that can somehow relate to the topic of the project.
|During the project preparation period, the Diplomatic Academy conducted a study on the needs of key stakeholders.
The results of the survey study were as follows:
1. The logic of the post-Soviet education system was as follows: PhD specialist — Doctor of Sciences.
The system was outdated because it severely limited academic mobility at all these levels of education, had little regard for the needs of employers and other stakeholders, and so on.
2. Employers expressed the view that the curriculum of a doctoral programme should be practice-oriented, the Academy should enable the effective use of its resources («freshness» of technical training tools, computers, software products, educational literature, etc/).
3. The Academy, for its part, should combine the requirements of national state educational standards with the requirements of European standards in terms of filling these programmes (the name of discipline, which are the relevant faculties and departments, since which year is discipline taught the number of enrolled students, the balance of practical/theoretical hours and student workload).
4. The DA survey reflect quality level of the analyzed PhD studies, based on the recommendations of this project.
|3.||Preparation & publication of Inventory of PhD studies in EU & KG in EN, KG & RU
Based on the needs analysis provide the list of PhD studies to update and what has to be done (what are the needs?) to update the courses.
|DA has a PhD study in «Political Science»(the post-Soviet education system), which is planned to be updated and create a modern program.
Besides, DA will create a new PhD referral program
«International Business «.
information about the responsible person for the creation of new studies presented in Table 2-3;
|4.||PhD administrators & university managers, PhD supervisors & professors, and PhD students will be trained as trainers.
Develop selection criteria, and based on these criteria select participants for the training at EU universities.
Report on the criteria for their selection to participate in trainings at EU universities.
|The following activities were carried out during the reporting period:
— Participation in the «Introduction-kick-of-meeting» ( 1-2 March, 2020)
— Meetings were held between the teaching staff and administrators on the establishment and implementation of the working plan of action (February and May 2020).
— English language courses for Academy staff (Intermediate and Advanced), which started in March and continue to this day, have been organized and are being held.
The Academy has developed the following selection criteria for the training at EU universities:
— Intermediate and advanced level of academic English
— Participating in the development of these PhD programs by developing new PhD studies or modernizing the old ones.
— The said programs should be developed in accordance with the national norms (standards) of education
— Usage of the university online educational platform during the educational process
— Development of a new module taking into account the participation of potential employers and other stakeholders
— Publications of Academy staff or students, participation in conferences on the PhD’s topics
|5.||Provide information about the responsible persons who will upgrade/introduce new PhD studies at your University on the basis of the EU Universities developed teaching materials and recommendations.||· А list of responsible persons (PhD administrators & university managers, PhD supervisors & professors) are shown in Table 1, which in the future should be developed their own new teaching materials for PhD studies.|
|6.||Report on persons responsible for the equipment purchase and software installation (these should be 2 different persons)
|Based on the needs of the PhD studies, DA plans to purchase the specified amount of equipment within the framework of the project (Table 4);
Invitation to Tender with the list and specification of the purchased equipment will be provided after the completion of coronavirus quarantine in Kyrgyzstan.
Responsible persons on the Evaluation Committee of the tender (Daniar uulu Atabek, System Administrator e-mail: email@example.com ) and Evaluation Report of the Tender, will be provided upon completion of the tender and equipment purchase.
|7.||Dissemination plan||This project will serve as a pilot to establish PhD programmes in DA and universities across the country. The results of our evaluation will be disseminated on the University’s web site, which will contain a special page devoted to this project. Additional dissemination will occur through presentations at conferences, such as teacher education and science education conferences, regionally and nationally, and through articles published in peer-reviewed journals.|
|8.||Schedule of dissemination events||· Please, see Table 9|
|9.||Report on non-consortium organization that can be interested in the project||· Please, see the list of of non-academic partners and organizations for the DA an attachment|
|10.||Report on implemented activities concerning dissemination of the project results.
|· This Report on dissemination of the information about the project in mass media will be prepared in December 2020, as there was 1 event in the first half of the year (preliminary meeting in Bishkek).
|11.||Conduct a survey of students regarding the level of awareness of DERECKA project.||· This survey will be conducted at the MFA Diplomacy Academy in the second half of 2020.|
|12.||Sustainability plan||· The sustainability plan spells out how the activities of the project will survive in the long term in your university. It makes sure that resources spent on the project are not lost. It gives you and the donor reassurance that the grant is well spent and will have a long-lasting impact, even once the support runs out.
|13.||Quality Assurance Plan of your university and Quality Group of your university (2-4 persons)
Establishing internal quality assurance system:
1 Step: to establish a quality group;
2 Step: after studying the ESG & ECTS User’s Guide documents, quality group should conduct a workshop on these documents;
3 Step: quality group identifies outputs/outcomes of the project specifically for its university (for example: new/updated curricula; modernized learning environment (labs, textbooks, syllabi, equipment etc.)
4 Step: quality group should develop the quality indicators to assess outputs/ outcomes of the project.
Note: quality indicators should be based on the ESG & ECTS User’s Guide, taking into account the national educational law;
Group creation steps can be found in the presentation, provided by EXO during the Kick-off Meeting; documents (the ESG & ECTS User’s Guide) can be found in the dropbox folder
|· Table of quality group (Table 6)
· Quality indicators (Table 7) — under development
|14.||Intensive English language course for 10 members at each target university||· Participants of the KG consortium members in intensive language course ( 10 participants, 2 language levels ( intermediate and advance), 4 hours per week, March-June 2020)
|15.||Report on the communication process between your University and other Kyrgyz Universities, EU partners, the Coordinator and other project participants.
|· DA use to direct communicating tools like e-mail messages, personal meeting, mobile contacts with other Kyrgyz Universities, EU partners, the Coordinator and other project participants/
· There aren’t problems in our communication.
Local project coordinator
Table 1. Working group for the DERECKA project
(WP, tasks according to the work plan)
|Chinara Adamkulova, Dr. PhD||Rector||Management|
|2||Zainidin Kurmanov, Dr. PhD||Vice Rector||Development|
|3||Elmira Djuzumkulova||Chief Accountant||Exploitation|
|4||Asel Kurmanbaeva||Head of doctoral school department||Quality|
|5||Nurgul Dushenova||Head of educational department||Quality|
|6||Guldana Alybaeva, Dr. PhD||Head of department Economic sciences||Quality, Development|
|7||Ainur Dzhorobekova, Dr. PhD||Head of department
|8||Bolotbek Oruzbaev||Professor of Department Economic sciences||Dissemination,
|9||Karim Urazbaev||Professor of Department Economic sciences||Development,
|10||Cholpon Davletova||Professor of Department Economic sciences||Dissemination,
|11||Temir Nurmatov||Professor of Department
|12||Ainura Ishenalieva||Professor of Department
|13||Asel Kadyrkulova||Professor of Department
|14||Kubatbek Sultanbekov||Professor of Department
|15||Maksat Dzhekshen||Professor of Department
|16||Daniar uulu Atabek||System Administrator||Exploitation|
Table 2. PhD studies that are to be upgraded and the deadlines of their updates
|Name of the PhD study to be upgraded||Person/teacher/department/faculty responsible for the course upgrade||Short description of the PhD study. What has to be upgraded in the PhD study?
|Political science||Ainur Djorobekova, , Dr. PhD, Head of department Political sciences
Kubatbek Sultanbekov — Professor of Department Political sciences, Doctor Political sciences
|At present, 18 people are studying for a doctorate at the Academy (all in the field of political science — candidates of political science.
The objective is to transfer from a doctoral program to a PHd program in this scientific area.
Table 3. New PhD studies that are to be introduced and the deadlines of their introduction
|Name of the new PhD study to be introduced||Person/teacher/department/faculty responsible for the PhD study introduction||Short description of the PhD study
|International business||Guldaana Alybaeva, Dr. PhD, Head of department Economic sciences||Development of new PhD programs compliant with EU standards
|Political science||Ainur Djorobekova, , Dr. PhD, Head of department Political sciences||Modernization of existing PhD studies and development of new PhD programs compliant with EU standards
Table 4. Responsible persons for the purchase of the equipment & software
|Equipment/Software||Name of the person(s) responsible for the equipment/software purchase||Occupation of the responsible persons||Contact information of the responsible persons|
|1.PC (6 pieces)
2. Notebooks (6 pieces)
3.Server system (1 piece)
4.Multifuntion device (printer, scanner, copier) (5 pieces)
5. Projector (6 pieces)
6.Cartridge (80 pieces)
7.Binding machine (1 piece)
8.iPad (Apple A12X) – (1 piece)
9. The screen for a projector (2 pieces)
Daniar uulu Atabek
The project information materials will be designed by the system administrator, as recommended by the project — Daniyar Ulu Atabek, who will post information about the project on the Internet, on the Official Website of the project, on the Facebook page of the project / adding information about the project and etc.
Table 6. Quality group
|Name, Surname||Occupation||Organization||Contact info (email)|
|Asel Kurmanbaeva||Head of doctoral school department||Diplomacy Academy of the MFAfirstname.lastname@example.org|
|Nurgul Dushenova||Head of educational department||Diplomacy Academy of the MFA||nur_2211@ mail.ru|
|Guldana Alybaeva, Dr. PhD||Head of department Economic sciences||Diplomacy Academy of the MFAemail@example.com|
|Ainur Dzhorobekova, Dr. PhD||Head of department
|Diplomacy Academy of the MFAfirstname.lastname@example.org|
Table 7. Quality indicators
|1.||Application of ECTS by developing new PhD studies or modernizing the old ones||Constantly during the educational process|
|2||Correspondence to the national norms (standards) of education||Constantly during the educational process|
|3||Usage of the university online educational platform during the educational process||Constantly during the educational process|
|4||Consideration of a new module by the university council of experts with the participation of potential employers (chair meeting, meeting of educational council)||-chair meetings (each 3 months)
— meeting of educational council ( each 6 months)
( each year)
|5||Publications of teaching staff or students, participation in conferences on the PhD’s topics||— amount of publications (at least 3 per program)
— conferences on the PhD’s topics ( at least 2 conference per year)
Table 8. Dissemination plan
|meetings and visits to key stakeholders;
|Ministry of education.
Ministry foreign affairs.
|Dissemination of information on the project content, objectives and future results||presentations at meetings, filling the site DA about the project implementation process||February-April 2020|
|Annual Conference of Project Participants||The main stakeholders,
Partners — universities
Civil society representatives
|Dissemination of information on interim project implementation results||conference presentations,
DA website, which will contain a special page dedicated to this project
|science education conferences||Partners — universities, research and development centers||Analysis of the results of creating new curricula for PhD programmes||conference presentations, articles published in peer-reviewed journals,
|During the year|
Table 9 .Schedule of dissemination events
|Coordination meetings||During the year.
|Coordination of actions between national and European project participants on project implementation|
|Training. seminars||2nd half of 2020||Visits of Kyrgyz professors of European universities and training on relevant topics (curriculum structure of the mentioned doctoral programs, students’ and teaching staff works, organization of the training process, etc.)|
|Dissemination Activities||During the year.||The main stakeholders will be involved in the process of creating doctoral programs in DA, internal and external environment of the project will be informed about the progress of the project.|
The list of non-academic partners and organizations for the DA:
- State bodies (Ministry of Foreign Affairs of the Kyrgyz Republic, MONKR, etc.)
- NGOs related to the subject of this project
- Public organizations related to the project goals
- Business environment interested in the project development